Netherlands

The purpose of this webpage is to set out Arcwide’s preferences around billing and invoicing so as to encourage smoother and quicker payment of our vendor and subcontractor invoices.

The details below are Arcwide’s preferences for our vendors and subcontractors. They are not intended to be legally binding, nor are they intended to remove, replace, override or modify any terms and conditions in any contract we have agreed with you. If any details below are inconsistent or conflict with the terms and conditions in our contract with you, then the terms and conditions in our contract shall take precedence and control.

Where and how to send invoices

VAT-compliant invoices should be sent via email to the mailbox NL.supplierinvoice@arcwide.com. Please don’t send invoices to personal Arcwide email addresses. Each invoice should be sent in its own separate email, in one file. It should be in machine-readable PDF-format with maximum size of 10 MB and not encrypted. Please note that the processing of the email will be mostly automatic, so the text contained in the email message will not be read as part of invoice.

We are also building readiness to receive e-invoices. If you are interested in this option, please let us know what the format of your e-invoices are, and we will contact you when we have this availability ready.

Arcwide strongly prefers invoices to be submitted electronically via email. However, and only if specifically required under your contract with us, we will continue to accept invoices physically via mail at the billing address below.

Arcwide B.V.
Financial Department
De entree 89
1101 BH Amsterdam
Netherlands

What information to include on your invoice

In addition to any information specifically required under our contract with you, the following are some details to be displayed on your invoices, depending on whether you are our subcontractor or vendor:

Billing details for Vendors

• Reference name: Name of Arcwide contact person or employee who ordered the services/goods
• Supporting details, if available: Order number and/or a Arcwide reference (i.e., CCxxxxxxxx or NCOxxxxxx), provided by Arcwide requestor/contact

Billing details for Subcontractors

• Project ID: SAP Project code and client name (included in the contractor timesheet)
• Name of the Engagement Partner
• Name of the Engagement Manager
• Supporting details: for each day on which Services were performed:
  • Name of the Consultants who performed the services,
  • the dates of services, hours worked at the negotiated rate on each day,
  • receipts or other suitable detail concerning related expenses (if applicable), and
  • Arcwide reference (i.e., COxxxxxxx), provided by Arcwide requestor/contact

We would like to thank you for your cooperation. If you have any questions or other communication, please send them to NL.accounts.payable@arcwide.com